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Forms & Policies

Forms

Chapter Operations Forms

• Chapter Officer/Advisor Update Form
  • Must be completed at the beginning of each semester
  • All officer and advisor updates should also be made on Leatherneck Link in your organization portal.
• Housing Release Form
• All Campus/FSL Event Registration Form
• Order of Omega/Rho Lambda Membership Application
• Chapter Accreditation Submission Form
•   Philanthropy form
• Community Service form

Roster Management FAQ

How often should I update my roster?

• Your roster should be updated in “real time,” so anytime a member is removed within the organization or goes inactive, they should be removed on the University’s Official Roster by utilizing this form on Leaherneck Link.

What if I don’t see a member on my roster?

• Then they’re not on your Official Roster through the University. They will need to fill out the Member Affiliation Card and the Chapter President will be added as a Reviewer (on Leatherneck Link) to approve the member.

Recruitment happened yesterday. Why don’t I see my new members on my roster?

• Be patient! FSL staff has to manual enter every single person from recruitment into the backend of the system. We will send out roster updates to chapters on a monthly basis.

New Member/Recruitment/Intake Forms

• Potential New Member- Interest Form
  • Register for recruitment/intake – complete the Potential New Member Interest Form. This form authorizes us to verify your grades and eligibility and share that information with an organization. Includes educational record disclosure & the hazing policy
• Member Affiliation Card (MAC)
  • This form is for chapters to have new members fill out once they have been offered an invitation to join, for any members who transferred from another institution or are returning/readmitting to being an active member.
• MGC & NPHC Intent to Induct Form 
  • Must be completed PRIOR to intake events or info sessions being hosted

Event Forms & Resources

• WIU Philanthropy vs. Community Service Handout
• All FSL Event Registration Form
• WIU FSL Social Event with Alcohol - Guest List Template (must make a copy in Google Sheets)
• Holmes Murphy Event Theme Guide
• Holmes Murphy Event Monitor Resource
• Security Venor Checklist
• Holmes Murphy- What Constitutes an Event?
• Holmes Murphy- ABC of Contracts
• Holmes Murphy- How to (Safely) Implement a BYOB Event
• Holmes Murphy Contract Template for 3rd Party Vendors
• Holmes Murphy- Building a Guest List

McDonough County/City of Macomb Relevant Permit Forms

• Mass Gathering Permits (City of Macomb)

Manuals

• Student Organization Registration and Policy Manual
• Fraternity & Sorority Life Policy Manual
• Scholarship Manual

Policies

Relevant University Policies

• Fraternity & Sorority Life Policy Manual
• University Policies/Student Code of Conduct
• University Hazing Policy

Relevant County/City Policies & Ordinances

• McDonough County Food Ordinance (McDonough Co.)
• Nuisance Parties Ordinance (City of Macomb)

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