Sponsored Projects

Preparing a Proposal

The Office of Sponsored Projects (OSP) is the official university office responsible for reviewing, approving, and submitting all grant proposals, contracts, and agreements on behalf of Western Illinois University. We ensure that each proposal aligns with university policies, sponsor guidelines, and federal and state regulations. OSP also verifies that all institutional commitments are appropriate and achievable.

To help faculty and staff prepare strong, compliant, and competitive proposals, all sponsored project submissions must be reviewed and approved by OSP prior to submission to any external sponsor.

Research Security & Disclosure

Federal agencies are placing increased emphasis on research security and transparency. If you are applying for federally funded research, you may be required to disclose foreign collaborations, agreements related to intellectual property, or participation in talent recruitment programs. OSP and WIU’s research compliance office can help you navigate these requirements. 

How OSP Supports You

OSP provides a wide range of services to support proposal development and submission, including:

  • Identifying funding opportunities

  • Assisting with project narrative and scope of work development

  • Developing and reviewing budgets

  • Providing guidance on cost share and allowable expenses

  • Reviewing agency guidelines and application requirements

  • Submitting completed proposals through sponsor portals

We’ve also developed a Proposal Checklist to walk you through the major steps involved in creating and submitting your application. We strongly recommend referring to this checklist early in the process.

Timeline and Submission Requirements

To ensure high-quality support and sufficient time for review, we ask that you contact OSP as soon as you begin considering a funding opportunity. Proposals must be submitted to OSP at least two weeks prior to the sponsor’s deadline. This lead time helps us ensure:

  • Compliance with institutional and sponsor policies

  • Accurate and complete proposal packages

  • Timely routing for internal approvals

During peak periods, multiple proposals are often due around the same time. Early notice ensures we can support you effectively and avoid last-minute issues.

For questions or to notify us of an upcoming proposal, please contact the Office of Sponsored Projects. We’re here to help you succeed.